The SESE business office’s grants and contracts team supports the research of the SESE faculty throughout the entire lifecycle of externally sponsored projects, from proposal submission to award closeout. Please see below for more information about how we can help.
Pre-Award
Grant Proposals/Resubmissions/Renewals
To submit a new proposal please complete this proposal form:
https://webapps.earth.illinois.edu/grants/
Following submission of the proposal form, you will be notified by the SESE Business Office if they accept your proposal for processing and it is within acceptable timelines. Please submit proposals to the proposal form as early as possible (i.e., as soon as you know you will be preparing a proposal so the SESE Business Office can allocate personnel. In addition to proposal processing time by the SESE Business Office, proposals will likely need to be reviewed by our Sponsored Programs Administration (SPA) office.
The SESE Business Office requires 4 business days for processing your proposals prior to submission to SPA. Exceptions for late submission may be obtained in unusual circumstances from the SESE Business Office depending on staff availability, and your Unit Executive Officer. This time period is used to prepare budgets, budget justifications, enter data into proposal portals, and check proposals for compliance with sponsor and federal regulations.
SPA requires a mandatory 4 full business days for processing prior to the submission deadline, however you may make edits ONLY to the proposal statement of work in some cases until the day prior to submission. You can use the SPA proposal deadlines calculator to determine the timeline based on the sponsor’s deadline. Use 4 days for the number of days for departmental review. Note that edits to the final statement of work may be made until the deadline listed on the deadlines calculator, but proposers should be sure to be in close communication with the SESE Business Office on those updates.
When discussing proposing a collaborative proposal or subcontract with an agency, another institution or entity on campus, be sure to check with the other organizations for their proposal timeline and adjust the timeline for submitting a proposal to the SESE Business Office/SPA accordingly.
The business office can assist by providing internal budget models, templates for justifications, and provides reviews of all documents prior to submission. We can also coordinate with other units on campus for development support.
Departmental Budget Templates
Other services the grants team can assist with:
- Award executions
- Other support documents
- Current and Pending documents
- Material transfer agreements
- Technical Testing agreements
Other campus resources:
- Sponsored Programs Administration
- University of Illinois myResearch Portal
- Instructions for the myResearch Portal are here: myResearch Portal Guide
- University of Illinois Disclosure Reporting
- University of Illinois FCOI Checklist
Post-Award
If you have questions regarding the process after a successful grant is awarded, contact the grants team at [new email to arrive soon!]. Financial Statements are distributed monthly after the monthly period close.
Please contact the grants team with any questions regarding the expenditures on your research projects.
Other post-award services the grants team can assist with:
- Anticipation account set up
- Budget revisions
- No-cost extension requests
- Effort changes
- Cost transfers, labor redistributions
- Expenditure projections
- Sub-award set up
- Biennial expenditure confirmations
- Annual progress report support
- Final review and award closeout