1. g into the appointment request at https://my.atlas.illinois.edu/appointments/index.asp. You will need to use your Active Directory (same as UIUC email) log on and password for this. 
  2. Click the CREATE NEW JOB tab at the top of the page.
  3. On the Try to find the person screen SEARCH using any of the criteria available. 
  4. Click HIRE THIS PERSON in the Action column next to the appropriate appointment line.
  5. This will take you to the employee information screen. 
  6. Under the Position Details section, select the Hiring Unit and correct Position Typein the dropdown boxes. The position type will determine the monthly salary according to departmental rates and will activate the correct Graduate Descriptors (see item 14 below).
  7. Federal Work Study will default to NO. We typically never have FWS employees.
  8. The Monthly Rate should autofill depending on the Position Type and Hiring Unit selected. The rate shown is the monthly rate at 100% time. If this is incorrect, please contact Jennifer Drennan, as Department Head approval may be necessary for any changes. 
  9. Enter the dates of the appointment. 
    •     Standard dates for fall appointments are 8/16 - 12/31
    •     Standard dates for spring appointments are 1/1 - 5/15
    •     Standard dates for summer appointments are 5/16 - 7/15
    •     Standard dates for academic year are 8/16 - 5/15
  10. Enter employee's FTE (ie. 50 for 50%) then click ADD
  11. There are a few options for selecting the CFOP to be charged. 
    •     a.   First, the MY ACCOUNTS dropdown box is shown that lists all CFOPs in our system that are assigned to you. Select the appropriate one from the list, OR
    •     b.   If someone else in our School will be providing the support, you can choose DEPARTMENTAL SUPPORT and select the CFOP they provide. 
                             The Organization Codes for our School are as follows: 
                                          253 = Atmospheric Sciences 
                                          265 = SESE 
                                          655 = Geology 
                                          872 = Geography & GIS
    •     c.   If a CFOP is being provided by a Unit outside our School, choose ENTER FUNDING SOURCE and manually add the CFOP
    •     d.   Once the CFOP has been selected or input, click the ADD button
  12. If you need to add another appointment line, select ADD ANOTHER DATE RANGEbutton and add the new dates and CFOP.
  13. Move down and select the Graduate Descriptors. These are the most common job descriptors used on campus. These will be included in the offer letter. There is a box below the descriptors where you can add more detail if needed. 
  14. NOTE - If the student is a TA you must include the course number and Instructor in Duties and Responsibilities box. Enter this as UNIT ### with Professor XXXXXXXXX. (ie. UNSU 200 with Professor Jonathan Tomkin)
  15. For all Hourly (Undergrad, Grad, Academic) and Postdoctoral employees you must enter the Primary Function, Duties and Responsibilities, and Minimum Requirements.
  16. At the bottom Click the SUBMIT APPOINTMENT REQUEST button if you are done; or you have the option to SAVE AND CONTINUE LATER or CANCEL REQUEST.​